Data Requests

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Making a Data Request

Requests for data must be made in writing via e-mail (inrdata@pdx.edu), fax (503-725-9960) or regular mail (see contact information below). The following information must be included:

  • Your contact information: name, business/organization name, mailing address, voice and fax telephone numbers, and e-mail address.
  • Type of data needed.
  • Locality information for your project. This could be a street address, coordinates, or legal description (i.e. Township-Range-Section), or a shapefile of your area of interest for larger projects. You may also include a map of the project if you like.
  • Explanation of how the information will be used and a project or site name.
Time Frame for Response

Data requests are processed in the order in which they are received. The response time is approximately 10 working days, although large or complex data requests may take longer. Most responses are made as an electronic printout and are transmitted as an e-mail attachment. We may be able to fax results, although depending on the size of the response, this may or may not be possible.

What is Included

A typical data request will result in a PDF database report of rare, threatened, and endangered species within two miles of the area of interest. All state or federally listed species are included, as well as any Heritage List 1 or List 2 species, covering vertebrates, invertebrates, vascular and nonvascular plants, and fungi. General locational information (TRS, centroid) is provided as a field in the report. Any population data or habitat information about the occurrence is also included.

View an example of a record in the PDF report format here. (PDF document, 114 KB)

Spatial data is not included in a typical data request, but is available as an additional service. If you are interested in acquiring spatial data in addition to the PDF printout, please make this clear in your request. Typically this adds about $40 to the total fee for the request due to the additional staff time needed to create the shapefile. A total fee estimate can be provided upon request. Additional time may be needed to generate the spatial data.

If you request spatial data, please specify if you would like a shapefile or geodatabase file (provided in ArcGIS 10 format).

An example screenshot of the shapefile output available as an add-on service can be viewed here. (PDF document, 361 KB)

Fees

Fees are charged to cover the cost of providing data services. The minimum charge is $65.00. Charges are based on the rate of $75.00 per hour of staff time required, plus a $0.50 per record fee, and a $40.00 computer access fee. A fee estimate can be given prior to initiating a search. An invoice will be delivered with the product, and payment terms are Net 30. We are able to accept checks or money orders as forms of payment.

Annual Subscriptions

If you have large-area projects or anticipate needing several data requests throughout the year, we have an annual data subscription available. Full-state coverage is provided for an annual subscription fee of $6000. Partial-state coverage can be negotiated for a reduced fee.

Contact Information

To make a data request by e-mail, please send the required information to our data request e-mail: inrdata@pdx.edu

For inquiries, send an e-mail to the above address or call us at 503-725-9951. Our fax line is 503-725-9960.

Our mailing address is:

Oregon Biodiversity Information Center
Institute for Natural Resources / INR
Portland State University
P.O. Box 751
Portland, OR 97207-0751

Please do not neglect to include the / INR on mailings as this is our campus mail code and is necessary for delivery of our mail from the general campus mailbox.

Photo of the hairy popcorn flower
© Jimmy Kagan and The Nature Conservancy
 

 © 2014 Institute for Natural Resources