Data Requests

Oregon Biodiversity Information Center
Rare Species of Oregon
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Data Requests
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Making a Data Request

Requests for data must be made in writing via e-mail (, fax (503-725-9960) or regular mail (see contact information below). The following information must be included:

  • Your contact information: name, business/organization name, mailing address, voice and fax telephone numbers, and e-mail address.
  • Type of data needed.
  • Locality information for your project. This could be a street address, coordinates, or legal description (i.e. Township-Range-Section), or a shapefile of your area of interest for larger projects. You may also include a map of the project if you like.
  • Explanation of how the information will be used and a project or site name.
Time Frame for Response

Data requests are processed in the order in which they are received. The response time is approximately 10 working days, although large or complex data requests may take longer. Most responses are made as an electronic printout (PDF) and are transmitted as an e-mail attachment. Spatial data, if requested, will be a zipped shapefile or geodatabase.

What is Included

A typical data request will result in a PDF database report of rare, threatened, and endangered species within two miles of the area of interest. All state or federally listed species are included, as well as any Heritage List 1 or List 2 species, covering vertebrates, invertebrates, vascular and nonvascular plants, fungi, and marine algae. General locational information (TRS, centroid) is provided as a field in the report. Any population data or habitat information about the occurrence is also included.

View an example of a record in the PDF report format here. (PDF document, 114 KB)

Spatial data is not included in a typical data request, but is available as an additional service. If you are interested in acquiring spatial data in addition to the PDF printout, please make this clear in your request. Typically this adds about $40 to the total fee for the request due to the additional staff time needed to create the shapefile. A total fee estimate can be provided upon request. Additional time may be needed to generate the spatial data.

If you request spatial data, please specify if you would like a shapefile or geodatabase file (provided in ArcGIS 10 format).

An example screenshot of the shapefile output available as an add-on service can be viewed here. (PDF document, 361 KB)


Fees are charged to cover the cost of providing data services. The minimum charge is $75.00. Charges are based on the rate of $85.00 per hour of staff time required, plus a $0.50 per record fee, and a $50.00 computer access fee. A fee estimate can be given prior to initiating a search. An invoice will be delivered with the product, and payment terms are Net 30.

We are able to accept checks or money orders as forms of payment. We do not accept credit cards.

Annual Subscriptions

If you have large-area projects or anticipate needing several data requests throughout the year, we have an annual data subscription available. Full-state coverage is provided for an annual subscription fee of $6000. Partial-state coverage can be negotiated for a reduced fee.

Data Limitations and Concerns

These data are dependent on the research and observations of many scientists and institutions, and reflects our current state of knowledge. Many areas have never been thoroughly surveyed, however, and the absence of data in any particular geographic area does not necessarily mean that species of concern are not present. These data should not be regarded as a substitute for on-site surveys required for environmental assessments.

ORBIC data contains sensitive information and access to the dataset is subject to our Data Use Agreement.

The ORBIC rare species dataset is not for public distribution or publication, in whole or part. This dataset is exempt from the Oregon Public Records Law (ORS 192.410 to 192.505) under ORS 192.501.

Contact Information

To make a data request by e-mail, please send the required information to our data request e-mail:

For inquiries, send an e-mail to the above address or call us at 503-725-9951. Our fax line is 503-725-9960.

Our mailing address is:

Oregon Biodiversity Information Center
Institute for Natural Resources / INR
Portland State University
P.O. Box 751
Portland, OR 97207-0751

Please do not neglect to include the / INR on mailings as this is our campus mail code and is necessary for delivery of our mail from the general campus mailbox.

Photo of the hairy popcorn flower
© Jimmy Kagan and The Nature Conservancy

 © 2014 Institute for Natural Resources